Country: South Sudan
Closing date: 09 Mar 2018
CCM (Comitato Collaborazione Medica) is an Italian NGO operating in Burundi, Ethiopia, Kenya, Somalia, South Sudan and Uganda, specialized in health-related projects’ implementation, either in humanitarian and development contexts.
CCM has conducted several interventions in South Sudan since 1983, working mainly in Warrap and Lakes States. CCM currently supports local health institutions to manage 2 Hospitals and 21 among Primary Health Care Centers (PHCCs) and Primary Health Care Units (PHCUs) in 2 counties of the Warrap State in order to improve primary and secondary health care services and contribute to meet the MoH priority targets, according to the national health strategies. CCM is also responsible for the management of the Mother Teresa Hospital in Turalei (Twic County).
CCM is currently the leading agency of the major health project for the State of Warrap (in consortia with World Vision) financed by Health Pooled Fund and sub grantee in another lot (that includes the Turalei Hospital) where World Vision is the leading agency in the consortia. In addition, CCM is currently submitting other project proposals to other donors (Unicef, UN OCHA, WFP, ECHO among them).
Additionally, the current political situation of South Sudan has recently determined a high number of IDPs and refugees. In this regard, CCM is committed to (i) ensure the emergency response to the current humanitarian crisis; and (ii) preserve the already fragile health system from a possible deterioration and collapse due to the humanitarian crisis.
For further information on the organization, please visit the website at www.ccm-italia.org.
Location: 30% Juba, 70% in the field’ sites requested
Contract duration: one year (possible extension)
Start date of contract: 15th of April 2018
Closing date for applications: 09/03/2018
Duties and Responsibilities
The Operation Manager – reporting hierarchically to the CR - and technically collaborating with the Country Health Advisor, the Country Administrator and Procurement Officer - will provide the technical lead to ensure the optimal coordination and management of human resources required for the effective and efficient implementation of the following job duties and responsibilities:
- Project Implementation Follow-up:
a) Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
b) Monitor output achievement, cash burn rates and ensure a time completion of projects through regular coordination meetings with the PMs
c) Ensure that relevant project information are up-to-date and available for reporting purposes
d) Ensure coordination and complementarity amongst projects within the area of intervention
e) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
f) Advise Project Managers to adapt projects according to monitoring and evaluation findings
g) Ensure beneficiary feedback mechanisms are in place
h) Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
- Finance Management
a) Control project budgets at area level to avoid under/over spending
b) Ensure accurate budget forecasting and efficient cash flow management
c) Ensure timely and accurate area finance reporting
3. Networking, positioning and general representation:
a) Participate in donor meetings at area level and communicate relevant information to PMs, Country Rep, and other relevant staff
b) Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of CCM
c) Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for CCM’s activities at area level
d) Ensure CCM is represented in key clusters, working groups, NGO coordination bodies, etc. at area level
4. Proposal development
a) Lead assessment(s) at area level to ensure proposals are relevant
b) Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
c) Contribute to budget design ensure budget needs at area level have been taken into consideration
5. Management and Internal Coordination
Staff Management:
a) Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
b) Promote team building, productivity and staff welfare
c) Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
d) Manage interpersonal conflicts among staff at area level
Internal Coordination:
a) Facilitate interdepartmental communication and information sharing for a positive working environment at both head and field level offices
Job profile
Requirements
Relevant education in a field such as international development, emergency operations, humanitarian programming;
Extensive project management experience (management, planning, staff development) in emergency and/or development programmes;
At least four years relevant work experience;
Excellent experience in identifying and elaborating new project proposals;
Proven capabilities in leadership and management required;
Ability to work well and punctually under pressure;
Excellent skills in written and spoken English;
Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms;
High capacity to cope with stress also in volatile and highly insecure contexts;
Proficiency in Microsoft Office;
Fluency of both written and spoken English.
How to apply:
Please, email your resume with references ‘details (max 4 pages) and your motivation letter (max 1 page) to recruitmentpvs@ccm-italia.org
Please, to help the HR office to consider your application properly, specify in the email subject the vacancy title as follow Operation Manager_SouthSudan
Please, note every resume will be evaluated and only short-listed candidates will be contacted.